Custom AI Systems for Professional Services Firms
Voyant AI builds custom AI systems for professional services firms that eliminate manual work, connect existing software, and automate repetitive processes. Based in Salt Lake City, Utah, Voyant AI serves professional services firms with 10-500 employees across the United States.
What Manual Work Does Voyant AI Automate for Professional Services Firms?
- Client intake paperwork and onboarding across new engagements
- Proposal generation that currently takes hours of copy-pasting from old decks
- Project coordination across multiple engagements running at once
- Billing and time-entry follow-up
- Reporting that pulls project status from separate tools by hand
- Knowledge management so institutional knowledge doesn't live in one person's head
- Subject matter expert follow-up for proposal input and review
How Voyant AI Systems Work for Professional Services Firms
- AI Opportunity Diagnostic — Voyant AI maps your specific manual workflows and identifies which ones are worth automating first, based on time saved and complexity.
- Custom System Build — Voyant AI designs, builds, connects, and tests a system tailored to the workflow and the software you already run.
- Adoption & Results — Voyant AI deploys the system with your team and measures the outcome: hours saved, faster turnaround, fewer errors.
What Changes When the Manual Work Stops
Before
A proposal coordinator spends six to ten hours assembling each client proposal, pulling scope language from old decks, reformatting pricing tables, and chasing subject matter experts for input before final proofreading.
After
Scope language and pricing tables are pulled from prior proposals automatically, with the coordinator assembling and refining a draft instead of building each one from scratch.
Who Is This For?
Management consulting firms, engineering firms, architecture firms, and advisory companies with 10-100 employees, partner-operated. The person who owns this problem is typically a partner, principal, or operations manager, often assembling proposals and reports personally.
Ready to see what this looks like for your business?
Book an AI Opportunity DiagnosticFrequently asked questions
What kind of AI systems does Voyant AI build for professional services firms?
Voyant AI builds custom systems for client intake, proposal generation, project coordination, billing, and knowledge management. Each system connects to the project management and billing software you already use.
Do we need to replace our project management software?
No. Voyant AI systems connect to whatever project management and billing software you already run.
Can this help with proposal generation specifically?
Yes. Systems can be built to pull scope language, pricing structures, and past project examples from your existing proposal history, drastically cutting assembly time.
Does this work for firms with multiple service lines?
Yes. Systems are built around your specific project types and engagement structures, whether you run one service line or several.
What does a Professional Services AI system cost?
Pricing depends on the workflow scope and number of systems it connects to. The AI Opportunity Diagnostic identifies the specific problem and gives you a cost estimate before any commitment.
Is this only for large firms?
No. Voyant AI typically works with partner-operated firms of 10-100 employees that deal with the same intake and proposal bottlenecks as larger firms but with less administrative staff.
What is an AI Opportunity Diagnostic?
It's a working session where Voyant AI maps the specific manual workflows costing your team the most time, then identifies which ones are worth automating first based on time saved and complexity.