Custom AI Systems for Staffing & Recruiting Agencies
Voyant AI builds custom AI systems for independent staffing and recruiting agencies that eliminate manual work, connect existing software, and automate repetitive processes. Based in Salt Lake City, Utah, Voyant AI serves staffing agencies with 10-500 employees across the United States.
What Manual Work Does Voyant AI Automate for Staffing & Recruiting Agencies?
- Candidate screening against job requirements for roles that get hundreds of applicants
- Job order intake that currently means a recruiter manually re-keying requirements from a client email into the ATS
- Compliance documentation, including I-9 forms and background check tracking, across every placement
- Interview scheduling that bounces between recruiter, candidate, and client calendars
- Client status updates on open requisitions that currently happen over email threads
- Placement tracking from offer through start date
- Onboarding paperwork for new placements that gets assembled by hand each time
How Voyant AI Systems Work for Staffing & Recruiting Agencies
- AI Opportunity Diagnostic — Voyant AI maps your specific manual workflows and identifies which ones are worth automating first, based on time saved and complexity.
- Custom System Build — Voyant AI designs, builds, connects, and tests a system tailored to the workflow and the software you already run.
- Adoption & Results — Voyant AI deploys the system with your team and measures the outcome: hours saved, faster turnaround, fewer errors.
What Changes When the Manual Work Stops
Before
A job order comes in by email. A recruiter reads it, manually enters the requirements into the ATS, and starts screening a stack of resumes one at a time, reading each one in full before deciding whether it's worth a phone screen.
After
The job order is parsed and entered automatically. Candidates are scored and sorted against the requirements before the recruiter opens the queue, so the first resume they read is already one of the strongest matches.
Who Is This For?
Independent staffing and recruiting agencies with 20-300 employees, owner-operated, not part of a national staffing chain. The person who owns this problem is typically the agency owner, branch manager, or operations manager, often still screening resumes personally during busy periods.
Ready to see what this looks like for your business?
Book an AI Opportunity DiagnosticFrequently asked questions
What kind of AI systems does Voyant AI build for staffing agencies?
Voyant AI builds custom systems for candidate screening, job order intake, compliance documentation, interview scheduling, client status updates, and placement tracking. Each system connects to the ATS you already use.
Do we need to replace our ATS?
No. Voyant AI systems connect to whatever ATS you're already running. The goal is eliminating manual re-entry and screening work, not replacing your core system.
Can this handle compliance documentation like I-9s and background checks?
Yes. Custom systems can track document status, flag missing items, and route follow-up requests automatically, with staff still handling anything that requires a judgment call.
How does AI candidate screening actually work?
A custom system evaluates resumes against the specific job requirements you set, scores and sorts candidates accordingly, and surfaces the strongest matches first. Recruiters still make the final call on every candidate.
What does a Staffing AI system cost?
Pricing depends on the workflow scope and number of systems it connects to. The AI Opportunity Diagnostic identifies the specific problem and gives you a cost estimate before any commitment.
Is this only for high-volume agencies?
No. Agencies of any volume deal with job order intake, compliance tracking, and scheduling. The time saved scales with volume, but the manual work exists at any size.
What is an AI Opportunity Diagnostic?
It's a working session where Voyant AI maps the specific manual workflows costing your recruiters the most time, then identifies which ones are worth automating first based on time saved and complexity.